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9.5 PAYING BILLS
SELECT ACCOUNTS PAYABLE
THEN PAY BILLS
When you enter this
screen ADVANTAGE
Salon Software and
Spa Software will automatically search all unpaid bills and show
them on this screen. The bills will be in the order of due date with
the one due earliest on the first of the list. You can at that time
select the bills you want to pay. You can also indicate how much of the
bill you want to pay. You can enter an amount less of the amount due.
You cannot enter an amount greater than the amount due. There is also
an option to select all bills that are due. Once you have selected the
bills you want to pay and the bank account you want to pay from you can
proceed by printing checks for the bills.
ADVANTAGE
Salon Software and
Spa Software
gives you the capability
to change that next check number. We recommend that you look at your
checks and see what is the next check number and make sure that is the
one that is displayed on the screen. When you do select the Print
Checks button, you will actually be able to see the checks in preview
mode as with the other reports. You can then print the checks, you will
notice that the print button on the left hand side of the tool bar on
the top of the report in preview mode. If for the first few times you
are printing checks try printing to plain paper first. You will be able
to reprint if needed at any time. This method allows you figure out
the exact orientation of your paper and make sure you picking the right
check format. You can easily hold the plain paper printout against your
checks to make sure the alignment is correct.
Once you have printed your
checks correctly you must select the Accept Checks button for the checks
to posted correctly to your check register and credit the bills. If you
decide not to print checks as if you use manually printed checks we also
recommend you print them on plain paper so you have a manual record for
book keeping purposes.
As with the payroll program
you can use either two or three part checks. The two part checks
include a check and stub and can have a carbon less copy and is best
used with a dot matrix printer that can support track feed checks. The
three part check is made of a check, stub and voucher. You would send
the vendor the check and stub while the voucher part, the last part,
would be the company’s record. The 3-part check is used with laser or
jet type printers. It does not support carbon or carbonless copies.
You select the check type in the accounts payable defaults setup screen.
The program uses the quickbooks format for the 3-part and 2-part
checks. If you plan to use ADVANTAGE
Salon Software and
Spa Software
to print out your checks you must
have your company and bank information pre printed on your check.
ADVANTAGE
Salon Software and
Spa Software will not print out your company name and account numbers on
your checks. It is best to order your computer checks from your bank.
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